User-friendly brand control that scales with every team

Govern every asset, at every stage

Role-based access & permissions

Control who can view, edit, download, or publish by team, region, or role. Set different permission levels for internal teams, agencies, and external stakeholders thanks to user-friendly portals.

Usage rights & licensing tracking

Track expiration dates, model releases, and usage restrictions attached directly to assets, with alerts before rights lapse. Flag at-risk assets automatically before a campaign goes live.

Version control & approval workflows

One source of truth for the "latest approved" version, no more outdated logos circulating. Route new assets through custom approval steps before they become available for use.

See brand governance in action in your own assets

Everything under control, from access to approval

Teams waste hours hunting for the right asset, licenses expire unnoticed, and decentralized offices and agencies drift off-brand with every campaign. Governance replaces that risk with one source of truth: enforced permissions, tracked rights, consistent brand.

Bring every team back to one source of truth

Frequently Asked Questions

Get quick answers to common questions about Scaleflex DAM implementation, features, security, and team collaboration.

Still have questions?

Book a call with our sales team. They'll walk you through a live demo and answer questions specific to your use case.

How does role-based access actually work day to day?

Each user is assigned a role tied to their team, region, or function. That role determines what they can see, download, edit, or publish, so a regional agency can access campaign visuals for their market without touching global brand assets they are not cleared for.

What happens when a license or usage right is about to expire?

The asset carries its expiration date, model release and usage restrictions directly in its metadata. The platform flags it before the rights lapse, so legal or marketing can act ahead of time instead of discovering the problem after publication.

How do we stop outdated versions of a logo or asset from being reused?

Version control keeps one clearly marked "latest approved" file per asset. Older versions stay accessible for reference, but only the current one is surfaced by default, so teams and agencies always pull the right file.

Can external agencies or partners access assets without compromising brand control?

Yes. Branded Portals let you share a curated, permission-scoped set of assets with agencies or partners, without granting access to the full library or requiring any development work.

Does this slow teams down with extra approval steps?

No. Approval workflows are configured to match how your organisation already works, so governance adds control at the points that matter without adding friction to everyday asset use.